Designated Reporter: Responsibilities and Required Action

All employees are expected to promote a compassionate campus community by responding to disclosures in a supportive way:

  • Respond with respect and kindness.
  • Listen to the student before handing out referrals and information.
  • Be sensitive to the needs of the survivor, without being judgmental, paternalistic, discriminatory, or retaliatory.
  • If the student appears under 18, ask. If the student is under 18, explain the reporting requirements for minor "abuse."

Refer to the Disclosure Conversation Guidance webpage for more information about supporting a student disclosing personal information.

Action: At the time of a disclosure

Support the student. Refer to Disclosure Conversation Guidance for helpful information about these types of conversations.

Acknowledge and be transparent about your responsibility to report evidence of harassment and discrimination to the Office of Investigations and Civil Rights Compliance.

  • Thank them for reaching out and acknowledge that it is difficult to ask for help.
  • Include any other reporting requirements if you are a Campus Security Authority or supervisor of a student employee. Refer to Other Reporting Obligations.

Consider the student's age. If the student appears to be under the age of 18, ask them their age.
If the student is under the age of 18, you are required to report the information shared as a state-mandated reporter. Refer to the HR website for information about mandatory reporting of child abuse.

Do not attempt to investigate the incident or ask for more details than the student volunteers.

Connect the student with resources:

Action: Following a disclosure

Report the incident to:

Complete the checklist to document your interaction: Designated Reporter Checklist.

Meet other reporting obligations, if required. Refer to the Employee Responsibilities page for more information.

Other Responsibilities

  • Display the Designated Reporter sign prominently near your work area. Contact the Office of Investigations and Civil Rights Compliance to obtain Designated Reporter sticker.
  • Include your reporting status in your email signature.  Refer to suggested email language options
  • Include suggested syllabus language on course syllabus, if applicable.
  • Understand other reporting obligations regarding harassment, discrimination and child abuse.