Section F: Expectations of All Parties in the Formal Process

What happens if I don’t check my email?

UO Email as the Official Form of Communication: Students have the responsibility to check their UO email, as the official method of University communications. Failure to check ones email will not act as a defense.

What will happen if I choose not to participate in the process?

Participation in these Processes: Both Complainants and Respondents are generally expected to participate in these processes, however, the University will NOT take disciplinary action against a Complainant or Respondent for refusing to participate in the process.

If a Complainant, Respondent or witness chooses to answer some questions but not others or chooses to participate in some portions of the process but not others, the Administrator may consider how that affects the credibility or weight of the information that Complainant, Respondent or a witness chooses to provide.

Following a Notice of Allegations, non-participation by the Complainant, Respondent or witnesses will not by itself prevent the process from moving forward.

Do I have to provide information or meet with the Administrator if requested?

Providing Information:  Individuals are expected to comply with requests from the Administrator to provide documents and other relevant material to the extent that they are reasonably able to do so. Relevant material may include, but is not limited to, texts, photos, emails or other electronic communication, written documents, medical information, and proposed written questions that a Complainant or Respondent requests be asked of the other party or witnesses.

What will happen if I provide false information during the process?

Honest Participation:  All participants and witnesses are obligated to be honest and forthright throughout the process. Any participant or witness who knowingly makes a false statement in connection with the investigation and resolution of the allegations may be subject to disciplinary action. False statements include statements that omit a material fact as well as statements made that the speaker knows to be untrue.

What happens if I destroy relevant information?

Preservation of Relevant Information:  Participants and witnesses are expected to preserve relevant information, which means that they should not delete, destroy or otherwise alter any relevant material or information. Failure to comply with this provision may result in Student Conduct Code or disciplinary charges.

How will University protect my privacy during the process?

Safeguarding of Privacy:  All participants, their advisors and witnesses involved in the process outlined in this document are required to keep the information learned as part of this process private. While we understand that participants may seek the support of their families and friends, we expect them to do so without revealing details of the proceedings or information that they have obtained.

Except for the Notice of Findings, no copies of documents provided are to be made, shared with third parties (except the designated advisor), or posted publicly. No audio recording that is part of this process may be shared with third parties (except the designated advisor) or posted publicly. Failure to comply with this requirement is subject to further disciplinary action by the University.

Notices and other documents may be redacted to protect the privacy of individuals as necessary.

For more information about privacy practices and how information is protected, please see the Title IX Coordinator’s Notice of Privacy Practices.

Can I share information that I receive in the Notice of Findings?

With respect to the Notice of Findings, participants may not use the Notice of Findings in a manner that would constitute retaliation under UO policy or state or federal law. The limitations set forth in this section shall not impact a student’s right under FERPA to access a student’s education records nor the any participant’s rights under federal law to obtain a copy of the Notice of Findings.

What do I do if someone retaliates against me?

Any action taken against an individual(s) for making a report or formal complaint of discrimination or harassment, for opposing discrimination or harassment, or for participating in a university resolution process, that deters the willingness of the individual(s) to speak out against discrimination and harassment and participate in the complaint resolution process is strictly prohibited by university policy.

Examples of retaliation include, but are not limited to, contacting a witness or other participant in order to dissuade that person from participating in the process, or excluding a witness or other participant from an activity solely because the witness or participant is participating in the student conduct process.

If you believe you are the subject of any act of retaliation, immediately contact the Director of Student Conduct or the Office of Investigations and Civil Rights Compliance so that they may assess the situation and offer appropriate assistance and resolution.

Retaliation is defined by the University’s complaint and response policy: https://policies.uoregon.edu/vol-5-human-resources/ch-11-human-resources-other/discrimination-complaint-and-response.