Who do these procedures apply to and for what cases?
Scope of Procedures: These procedures apply to complaints involving prohibited discrimination or harassment based on protected class when the Respondent is a University of Oregon student, and when parties received Notice of Allegations on or after November 1, 2018. Cases involving allegations of sexual misconduct in which Notice was provided prior to this date are subject to the previous procedures (available upon request from the Title IX Coordinator at firstname.lastname@example.org), unless the Director of Student Conduct and Title IX Coordinator determine that there is good cause to use the new procedures and using the new procedures will not result in substantial prejudice to either party. Appeals are subject to the process for appeals described in the Student Conduct Code and in Section G.
These procedures are intended to provide a fair, ample and equal opportunity for each party involved to provide information, test the information provided and be heard in front of a trained, neutral Administrator.
These procedures should be construed as consistent with applicable Student Conduct Code sections. If there is a conflict between the Code and these procedures, the Code controls. These procedures shall be interpreted and applied consistently with the Violence Against Women Act, Title IX, their implementing regulations and relevant agency guidance, and other controlling state and federal law.
These procedures are generally followed when the underlying allegations relate to any form of prohibited discrimination or harassment, including sexual harassment, sexual assault, dating or domestic violence, gender-based harassment and bullying, stalking and any other conduct that, if true, implicates Title IX (Sexual Misconduct).
What about cases where there is also a criminal investigation?
Where can I find definitions for the terms used in these SOPs?
See: Glossary of Key Terms (as used in these SOPs): Key terms used in the SOPs are defined in the Glossary of Key Terms which links to the Student Conduct Code, and University Policies including V.11.02. Those definitions are incorporated into these SOPs.
The terms “Director of Student Conduct” or “Director” throughout refer to both the Director as well as the Director’s designees, including the Conduct Administrator assigned to investigate the allegations of prohibited discrimination and harassment.
The term “Title IX Coordinator” throughout refers to the Title IX Coordinator as well as the Title IX Coordinator’s designees.
Can I request an exception to these SOPs?
Requesting Exceptions to the Overall SOPs: Participants may request exceptions to these procedures by submitting a request to the Director of Student Conduct. In order to be considered, requests must provide a brief written statement regarding the reason for the exception and be received by a date that gives the Director a reasonable amount of time to consider the request. In consultation with the Title IX Coordinator, the Director will make a decision as to whether to grant an exception.
Where can I find an accessible version of these?
The University wants to ensure that all individuals have the full ability to access and participate in the processes outlined in this document. Individuals who require reasonable accommodations to ensure full access and participation should direct requests to the Accessible Education Center at 541-346-1155.
Can I request interpretation or translation services?
Students who wish to request language interpretation or translation services should notify the Director of Student Conduct or the Conduct Administrator of the request as soon as possible during the process.
What information/records can I see and when?
As a UO student, a party to the student conduct sexual misconduct process and/or a member of the public, you have the right to see certain documents at certain times. Those rights are described below in more detail.
As a UO Student: You can request to see your education records at any time.
- When you will be able to see the records? You will be to see the records within 45 business days of the date you make the request.
- What records can I see? You can review records relating to you which are maintained or kept by the university. Your records, however, will be redacted to protect the privacy interests of other students or employees.
As a Party to the Student Conduct Process: You will see records during the process as outlined in the SOPs.
- How to make the request? You do not need to request to see the records as part of the process.
- When will you be able to see the records? You will be able to review information that is relevant during the initial interview, during follow up interviews and in the Reports provided.
- What records can I see? You will be able to see and respond to all of the information that is determined to be relevant to the investigation and that may be relied upon in making a decision.
As a Member of the Public: You can make a public records request.
- How to make the request? You can make a public records request by contacting the public records office at email@example.com. Please visit the public record’s website for more information.
- When will you be able to see the records? The public records office will provide you with documents within a reasonable time.
- What records can I see? You can see those public records responsive to your request that do not fall within a public records exception. Common exceptions include education records covered by FERPA, internal advisory communications, and documents that infringe on someone’s personal privacy.