All employees, but particularly those who are likely to be in contact with students, should consider including their reporting status in their email signature box.
Suggested email/signature box language for Assisting Employees:
Assisting Employees: I will direct students who are not minors and who report prohibited discrimination, including sexual harassment and violence to me to resources to help them and will report to the Office of Investigations and Civil Rights Compliance only when requested by the student (unless someone is in imminent risk of serious harm).
Suggested email/signature box language for Designated Reporters:
Designated Reporter: I am required to report all incidents of prohibited discrimination and harassment including sexual harassment and violence that I learn about to the Office of Investigations and Civil Rights Compliance. I will also direct students to resources to help them.
Suggested email/signature box language for Confidential Employees:
Confidential Employee: I am not required to report any incidents of prohibited discrimination and harassment, including sexual violence or sexual harassment, that I hear about to the university administration (unless a minor is involved) and will strive to protect your information from others until ordered by a court to release it. I will, however, direct students to other resources to help them and will ask students if they would like me to help them report to the university.